Training Terms & Conditions

All trainings with Among Friends, LLC are subject to the following terms and conditions unless otherwise agreed upon in writing prior to finalizing the training service agreement. Please review them and if you have any questions about the conditions outlined below, please contact us.

  • Among Friends, LLC has a training coordinator who is the primary contact for all communications regarding training contracts and scheduling.

    The Host Organization will provide Among Friends, LLC the name, phone number, and email of one primary contact person who will coordinate all communications regarding the training contract.

  • A 50% non-refundable deposit, plus the cost of any additional insurance, is due from the Host Organization in order to reserve training date(s).

    The remaining balance is due on or before the date of the training, unless otherwise negotiated with Among Friends, LLC per the Service Agreement, in advance.

    A minimum $50 late fee will be added to the invoice if the balance is not received by the due date.

  • If the Host Organization needs to cancel the training for any reason after the Service Agreement is signed, the 50% deposit and cost of any additional insurance is non-refundable.

    If Among Friends, LLC has to cancel the training after the Service Agreement is signed due to illness or emergency, 100% of the training fees will be applied to a rescheduled date within 6 months of the original training date or refunded in full.

    If the training has to be cancelled due to unsafe weather conditions or other emergencies (ie: fire, earthquake, national or state health restrictions), the 50% deposit and cost of additional insurance will be applied to a rescheduled date within 6 months of the original training date.

  • The number of people allowed at a training is limited to the Host Organization’s online platform capacities for Virtual trainings; and the venue’s max capacity for In-Person trainings.

    The Host Organization will provide two seats for Among Friends, LLC staff to attend at no cost.

    The Host Organization will provide Among Friends, LLC with the registration count one week before the training so the material and activities can be adapted accordingly; and will provide the final registration count 24 hours before the training.

  • Among Friends, LLC will provide an electronic version of the handouts via email a minimum of one week prior to the training date for the Host Organization to distribute to the participants.

    Master handout of the presentation - to include, when applicable, links to resources, activities, pre- and post-tests, and evaluations.

    If the Host Organization requires the electronic versions of the hand-outs further in advance, it is their responsibility to communicate that with Among Friends, LLC and have the due date specified in the signed Service Agreement.

    All training materials remain the legal property of Among Friends, LLC and Shanya Luther and are only to be distributed to registrants/attendees of the training, unless otherwise negotiated with Among Friends, LLC via the Service Agreement, in advance.

  • Recording trainings is prohibited without prior written authorization.

    Authorization must be included in the Service Agreement.

    Additional fees will apply and will vary based on use of the recording. (See section on Fees)

  • Closed RegistrationTrainings

    Among Friends, LLC will list the training in our Monthly Announcements but will not include links to the promotional materials.

    Open Registration Trainings

    Among Friends, LLC will list the training in our Monthly Announcements including links to the promotional materials.

    The Host Organization will provide a draft of the promotion materials a minimum of 8 weeks before the training date for review by Among Friends, LLC.

    Promotional Materials Must Include:

    1. Training Description (We recommend you include the Learning Objectives)

    2. Registration link and details

    3. Name and contact information for the Host Organization’s registrar (for participants who may have questions)

    4. Logo of Among Friends, LLC

    5. Trainer photo and bio

    6. Among Friends, LLC website address

    The final version of the Host Organization’s promotion materials is due a minimum of 6 weeks before the training date so Among Friends, LLC can include it in our Monthly Announcements.

  • For Virtual trainings, the Host Organization will provide Among Friends, LLC the presentation platform link(s) a minimum of 1 week before the training date.

    For In-Person trainings, the Host Organization will provide Among Friends, LLC the venue address a minimum of 4 weeks before the training date.

  • For all Virtual trainings, Among Friends, LLC will log in a minimum of 30 minutes prior to the training start time to test the connection and all settings.

    For all In-Person trainings,  Among Friends, LLC will need access to the training venue a minimum of 1 hour prior to the training start time.

  • For all Virtual trainings the Host Organization must have one or more people to coordinate the training, support participants, and address technology issues and concerns. The technology support person must be familiar with the Host Organization’s presentation platform. If the Host Organization cannot provide someone to run the virtual training, Among Friends, LLC will provide one for an additional fee.

    For all In-Person trainings, the Host Organization must have one or more people on site to support participants and address any technology issues and concerns. The technology support person must be familiar with the devices supplied by the Host Organization or Venue.

  • Among Friends, LLC provides an electronic link to a training evaluation for participants to complete. If the Host Organization wants to use their own evaluation, a copy must be provided to Among Friends, LLC for review along with the promotional materials provided 8 weeks in advance.

    The Host Organization is responsible for providing a list of the attendees, with their phone number and email address, and a copy of all training evaluations (if using their own) to Among Friends, LLC no later than 1 week following the training date.

  • The Host Organization is responsible for creating and providing their own Certificates of Attendance unless otherwise arranged in writing with Among Friends, LLC via the Service Agreement, in advance.

    In Oregon and Washington Continuing Education Units are available for most trainings. Check our CEU table for an up-to-date list. You can contact your state authorizing entity to get our trainings approved.

    Among Friends, LLC can provide Certificates of Attendance for participants if requested in writing, in advance via the Service Agreement.

    The Host Organization is responsible for providing the final attendance roster, with names and email addresses a maximum of 3 days following the training date in order to receive Certificates.

    Among Friends, LLC will send Certificates within 2 weeks of receiving the final attendance roster.